How to Transition to Virtual CIES

How to Submit your work to vCIES

If your proposal has been accepted for CIES 2020 and you would like to transfer into the new Virtual Conference Program, we would like to ask you to carefully read and follow the instructions below.

Online Paper Sessions

CIES 2020 “Education Beyond the Human” was originally envisioned as a small virtual conference pilot, which opened on March 15, 2020. The original virtual conference pilot includes online paper sessions, with pre-recorded presentations grouped around a particular theme and invited discussants.

Please check out the Virtual Paper Recordings currently available on our site and join the live sessions held March 23 and 25 to discuss the papers with presenters and invited discussants.

Virtual Poster Session

The original virtual conference pilot includes a virtual poster session. Virtual Posters are accompanied by short audio recordings and include a discussion area to engage with the author(s) and each other. During the period of the virtual conference, CIES board members, Committee and SIG leaders, and conference participants will post comments on the posters. Poster presenters will be able to respond to those comments. Please take a look at this exciting space and join in by participating in the discussion boards!

All poster presentations originally accepted in the onsite conference program will be transferred into the virtual conference space. We invite all poster presenters, and anyone else interested to turn their paper into a poster presentation, to upload posters to vCIES using this link no later than  April 10, 2020. 

Virtual posters should be a single page or slide that summarizes your research. You are able to highlight related resources you would like to direct people to by including them as hyperlinks directly in your poster. If you wish, you can also submit an audio/visual file describing the poster. This file cannot be more than 3 minutes long. We suggest that you supply a high-quality recording (for more information, please see here: Recording the talk). We will display this recording with your poster on the conference site.

Our system is able to upload Virtual Posters as PDF and JPEG files only – with a maximum width of 2500 Pixels. Please ensure you save your poster as a PDF & JPEG file. No PPT files.  If you are using PowerPoint, please save as a JPEG and PDF.  To do this, please convert your file by selecting file, save as, format and choose JPEG in the dropdown options and repeat these steps to produce a PDF file and select PDF in the dropdown.  Please be sure your image width is not more than 2500 pixels. Check your image size in picture viewer by clicking on Tools, Adjust Size and make sure your width of pixels does not exceed 2500 pixels Be sure to hit “save” after applying all changes.

Due to the time constraints, and the constantly evolving nature of the current global crisis, we cannot guarantee when your virtual poster will be posted on the conference site. For this reason, we encourage you to share your presentation as widely as possible. during the conference (and beyond)!

Virtual Papers

Any individual paper accepted into CIES 2020 is now able to present as a virtual paper in vCIES 2020. To be included in the final vCIES 2020 Conference Program, you must upload a recording no longer than 15 minutes in length to YouTube and submit your virtual paper recording using this form by no later than  April 10, 2020. 

Your presentations will be posted on the CIES conference site along with a discussion board to encourage conference participants to engage with you and each other about your work. Due to the time constraints and current global crisis, we cannot guarantee when your virtual paper will be posted on the conference site. For this reason, we encourage you to share your presentation widely during the conference (and beyond) as widely as possible.

Videos must be uploaded to YouTube or a similar publicly accessible platform to be included on the conference site. You must provide us with a direct link to your recording. Remember – Paper Presentations should be no longer than 15 minutes! If you would like some help with recording these videos please watch the following guide Recording the talk.

Another option is to film your talk using a smartphone, which often have included apps for video recording and high-resolution cameras of excellent quality (usually of better quality than the webcams included with most laptop computers). Note that it is preferable that the smartphone is positioned horizontally so that the video orientation is landscape rather than portrait. Also, note that many smartphones have two cameras: one facing the user and one outward-facing, the latter generally being by far the better quality of the two and hence the one to use. Employing an inexpensive tripod mount, with perhaps someone to assist the speaker, may be desirable.

If the idea of recording the talk seems a little daunting, you might consider getting someone to help. Many academic departments have students, both graduate, and undergraduate, who are surprisingly computer/technology savvy. Some may even have their own video cameras and editing software. It might be worth having speakers ask around to find such a person.

Former Hybrid Sessions

We encourage all those scheduled as hybrid sessions in the CIES 2020 conference program to turn into fully online sessions that would be presented during the scheduled conference time slots. Please let us know if you are able to keep your original time slot, or if you need to cancel or reschedule your session. All hybrid session chairs have received an email with instructions about how to transition into the virtual space. If you have not received an email yet, please use this form to help us update the conference program.

Former General Pool Presenters

Everyone who submitted proposals for panel or roundtable sessions to the general pool is encouraged to transfer into the fully online panel/roundtable format. Please let us know if you are able to keep your original time slot, or, if you need to cancel or reschedule your session, please use this form to tell us about when you would like to present.

If you submitted an individual paper to the general pool, you can choose to present online asynchronously in vCIES in one of two formats (1) poster presentation or (2) recorded video presentation. Please click the presentation format of your choice to submit your presentation no later than April 10th. 

Floating Papers

If your panel or session fell apart and you still want to present your individual work this year anyone can choose to present their individual work in vCIES asynchronously in one of two formats (1) poster presentation or (2) recorded Virtual Paper video presentation. Please click the presentation format of your choice to submit your presentation no later than April 10th. 

SIG and Committee Highlighted Panels and Sessions

All SIG meetings should be conducted before the end of April, 2020. We encourage SIGs to meet virtually during the originally scheduled time unless the schedule needs to be changed to accommodate the different timezones of the members. All schedule changes will be reflected in the shared program calendar. SIG leadership transition should occur as planned during this time. For more information, please contact Aryn Baxter ( and Haijun Kang (, Co-Chairs of the SIG Committee Chair.

Guidelines for vCIES Cyber Safety and Security

Please review these important guidelines for vCIES cyber safety and security.


We would like to thank the organizers of the  Feral Conference  and the authors of the ‘Nearly Carbon-neutral conference model’ white paper and practical guide for thinking through these ideas and for allowing us to adapt their models